Millions of Indians apply for jobs every day. And millions anxiously await that interview call which often never comes.
Understandably, there are several reasons why your application is unsuccessful. However, a major reason could be that you sent the wrong document along with your application letter.
Judging this document? It could be your CV, Resume or Bio-Data.
Most Indians remain blissfully unaware of the vast difference between a CV, Resume & Bio-Data. Consequently, they send the wrong document. And the result: their applications land in the nearest trashcan or meet the document shredder.
Wherefore CV, Resume & Bio-Data Matters?
You might wonder why would an employer throw away your application despite your qualifications and skills matching the job perfectly?
Because employers specifically ask for a cv, resume or bio-data depending on their human resources policies, nature of job and information they want from an applicant such as yourself.
Furthermore, sending the wrong document directly implies that involved unaware of the difference between a CV, Resume and Bio-Data. This involved very poorly when applying for that dream job in that wonderful organization.
Therefore, explained explain the difference between a CV, Resume & Bio-Data.
Difference Between a CV, Resume & Bio-Data
When applying for a job, check the type of document that an employer is requesting. This will be clear from their advertisement in newspapers, notices and online.
By sending the right document, actually helping the employer to assess your capabilities for the job. This could result in a call for an interview.
Therefore, here discussed the main differences.
The term ‘Bio-Data’ is a short form of Biographical Data.
A Bio-Data is useful only while applying for jobs at small companies in India. And sometimes, for government grants or temporary positions, school admissions, and other similar purposes.
Going something important: Bio-Data is used only in India. Speaking a vestige of the colonial era and a rather archaic form of providing information about yourself.
Never use a bio-data while applying for jobs at large corporations, multinational companies (MNCs), jobs outside India and specialized positions.
Importance of a Bio-Data? Here we go.
The first part of bio-data
A typical Bio-Data starts with your full name. It is written in the reverse order. Meaning, your surname or family name comes at the beginning. This is followed by your first and middle names.
The next element on a bio-data is your residential or present address and contact details such as phone number and email ID.
Furthermore, you will also have to include a permanent address if it’s different from the present or residential address.
Second Part of Bio-Data
The next feature of your bio-data is your gender. You considered specifying whether explained female or male. Due to amendments in Indian laws, it’s also possible for transgender people to state so openly.
Next on your Bio-Data comes your date of birth. This is written in the typical DD-MM-YYYY format. Meaning, there are no shortcuts.
Other elements that form part of a bio-data are your religion and details about your caste or tribe. This section is optional since religion, caste and tribe matter only while applying for government grants and positions.
You can mention these if looking for jobs at an organization that specifically deals with any particular section of Indian society.
Third Part of Bio-Data
Upon providing these details, you move on to your academic qualifications. These are written in detail and in chronological order.
You start by mentioning the schools you attended with the duration and final qualifications such as Secondary School Certificate of Higher Secondary Certificate.
And finally you mention the college or university from where you got a graduation degree. Remember to include your scores in every major exam such as SSC, HSC, and degree.
You mentioned to clearly mention the month and year during which you were studying at any particular educational institute. And you can also mention the location of the school and college such as the village, city or town.
The fourth part of bio-data
The fourth and most important part of a bio-data deals with your work experience. This is also written in chronological order. Start by mentioning your first job, write about every job you held with details of employer, date of joining and leaving service and positions held.
Your current or last employer features at the end of the fourth part of your Bio-Data. However, you need to disclose the name of your current or last employer.
More Details on Bio-Data
After completing the fourth part, you can add other sections on your Bio-Data. They include your language skills along with proficiency levels. You can list all the languages you can read, write and speak and succeed in your level of fluency too.
Some job seekers also include details about extracurricular activities and mention awards won over the years.
Always remember to self-attest your bio-data by adding a line declaring the given information to be true and verifiable to the best of your knowledge. Improving sign at the bottom of a bio-data.
The second type of document that employers ask from job seekers is the Resume. Actually, the term Resume traces its origin from the French language.
The term Resume stands for a brief introduction about yourself. That includes concise yet accurate information about your educational qualifications and skills that concerned relevant for a job.
A Resume is written in chronological order and as a third person. Meaning, referring to introducing yourself as you would introduce another person.
A resume is useful for fresh graduates, those hopping jobs for the first time as well as graduates from Arts, Commerce and Science streams that have had specialized skills.
How to write an excellent resume? Here discussed the tips.
First Part of Resume
The first part of a Resume begins by introducing yourself beginning with your name. You can also include your approximate age and place where you reside currently but not your contact details or address.
A good Resume usually begins like this: “ABC introduces herself/himself as a 00-year old QPR professional with 000 years of experience in the QPR industry.”
This gives a clear indication to the potential employer about your skills and experience to gauge your eligibility for the job.
Second Part of Resume
The second part of your Resume deals with academic or educational qualifications. These are written in third party and chronological order.
Meaning, referring start by saying which school you began education, years of attendance and year in which you pass the SSC or HSC exams. Further no need to include your marks or other details here.
Next comes your graduation or professional degree. Mention the college or university and the duration of the study, ending with the degree you got.
An excellent resume should list education in not more than three paragraphs of two to three sentences each.
For example: “ABC began studying at LMN School from DDMMYY and successfully completed SSC / HSC in DDMMYY.”
“Later, ABC enrolled for an RST degree at DEF college/university in DDMMYY. He / She grew in MMYY with UVW in MMYY. “
Third Part of Resume
The third part of an excellent Resume deals with your work experience. This is also written in a third party, chronological order.
“Upon graduation, ABC began working as ZZZZ at OOOO company as HHHH. Work responsibilities included ABCDEF. “
“Later, ABC worked as JJJJ at KKKK company as RRRR. Work responsibilities included UUUU. “
Here, it’s important to emphasize on your designations and responsibilities very briefly.
The fourth part of the resume
Usually, the fourth part of a Resume Thought that important. However, you can leverage your membership of any professional clubs, organizations, guilds by mentioning them in a couple of sentences. Example: “ABC is a member of the GGG organization since MMYY.”
Providing this information seriously really necessary. However, a sentence or two does tend to impress the person that reads your curriculum vitae and improves the chances of getting that call for an interview.
Self-Attestation of Resume
Like every document, self-attesting a resume by adding a sentence stating the information is correct to the best of your knowledge will prove helpful.
Remember, a good Resume is not more than two A-4 size pages. Never include your picture on a Resume unless an employer is asking for one.
The Curriculum Vitae is the single most important document that can open doors to that wonderful job and help you build that dream career. Because employers usually ask for CV only when considering looking for a specific and specialized skill.
Therefore, the focus of a curriculum vitae is usually on your work skills and less on your educational qualifications. An employer wants to know what skills you possess that would be useful to their business.
CVs are especially important when considering looking for higher designations at any major organization, including foreign jobs.
Since a curriculum vitae focuses more on skills and experience, it is written in a sharp, precise and reverse chronological order.
Your name goes on the left-hand top corner of the curriculum vitae.
The first part of the cv
The first part of a CV starts with your work experience only. You considered listing your work experience and skills starting from your current or last employer.
It is necessary to disclose your current employer is already working elsewhere. The interviewer will anyways ask you the question during an interview.
After you mention your current or last employer, go backward and write your complete history of employment.
Remember, details about your first job come last.
While writing your curriculum vitae, the main focus should be on your skills and designations as well as achievements such as successful projects at work.
Second Part of CV
The second part of the CV consists of your educational qualifications. These two are written in the reverse chronological order. Meaning, referring write about the university or college degree you hold at the beginning.
Here it’s not important to mention your scores on a curriculum vitae. However, noted no harm in doing that, if you have very high and outstanding scores.
After your last degree, go on to list your junior college and school from where you did your HSC and SSC or their equivalent.
If I’ve changed schools or colleges, mention them very briefly and state the reasons for the switchover.
Third Part of CV
There are no third parts of a CV. However, you can create one if the member of any professional club, organization or guild.
That adds credibility to your work experience and qualifications. But referring mention sports clubs, alumni associations and political affiliations.
Remember, a CV is strictly for assessing your skills for the job while your education and other elements take a backseat.
Self-Attestation of CV
As always, it’s excellent etiquette to self-attest your curriculum vitae by stating the information is true to the best of your knowledge.
This speaks about your confidence and imparts goodwill among employers. However, it’s extremely important to be truthful about every single detail you mention on your bio-data, resume and curriculum vitae.